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Recording Department
Notice of Commencement Form - Must be printed on legal size paper only
(PDF) File size: 475 KB
The Life of a Document:
See the journey of a document through Legal Records!
Contact the Recording Department:
Mailing Address:
P.O. Box 4177
West Palm Beach, FL
33402-4177Shipping Address:
Main Courthouse
205 North Dixie Highway Room 4.2500
West Palm Beach, FL
33401Phone:
(561) 355-2991Hours:
8:00 a.m. to 5:00 p.m.
Except legal holidays
Tony LoBianco, Manager
(561) 355-2991
E-Mail UsOfficial Records Update: Effective July 21, 2008, the Clerk & Comptroller’s office will provide quicker online access to the scanned images of documents recorded into the Official Records. Those documents will be posted at the time of recording and prior to being verified for accuracy. A verification process—which checks for accuracy, misspellings and proper indexing—will occur within two business days of the document being recorded and posted online. The Clerk’s office is not responsible for any errors that may be contained within these scanned images.
Recording Department Customers: Repeal of DR-219 Form Effective June 1
Effective June 1, 2008, customers will no longer complete the DR-219 Form (Return for Transfers of Interest in Real Property) when submitting a document for recording. Read More (PDF)The Recording Department is located in the Central County Courthouse at 205 North Dixie Highway, Room 4.2500, West Palm Beach, Florida and is the only office where documents may be recorded. However, documents may be dropped off at any Branch location to be forwarded at no additional charge to the Central office for recording.
Recording Forms, Requirements and Fees
Recording fees and requirements are per Chapters 28 and 695 of the Florida Statutes.
Please allow a 3-inch by 3-inch space at the top right hand corner on the first page and a 1-inch high by 3-inch long space at the top right hand corner of each subsequent page for use by the Clerk & Comptroller.
The fee for the first page of any document is $10.00, and each additional page is $8.50. Make checks payable to "Sharon R. Bock, Clerk & Comptroller."
If the document references real estate, there is an additional abstract fee charge in Palm Beach County [see F.S. 703.01 and Resolution No. R-2004-2566 of the Board of County Commissioners of Palm Beach County] for maintaining real estate records based upon abbreviated legal descriptions of the real property affected by the documents recorded in the public records of the county. Each block or section of land in a metes and bounds description or a building, unit, lot, tract, etc. constitutes a legal description. The fee is $ .60 for the first legal description, $ .60 for the second legal description, and $ .20 for each additional legal description in each document.
If the document to be recorded does not contain a legal description but sites a book and page number reference, or a Clerk's File Number (CFN), please allow $2.00 for each reference or look up fee, plus the abstract fee.
The Clerk & Comptroller's office will return documents to parties other than the submitter only if a self-addressed, postage paid envelope is submitted with the document(s). If no self-addressed, postage paid envelope is included with the document(s), the document(s) will be returned to the submitter.
Cost of Documentary Stamps and Documents Requiring Documentary Stamps
On any type of conveyance, such as a Deed or Proprietary Lease, the documentary stamp fee is $ .60 per $100.00 dollars consideration if prior to August 1, 1992.
If on or after August 1, 1992, the documentary stamp fee is $ .70 per $100.00 dollars consideration. The consideration is always rounded up to the highest $100.00.
On any type of obligation to pay money, such as a mortgage or note, the documentary stamp fee is $ .35 per $ 100.00 dollars consideration. The consideration is always rounded up to the highest $100.00. If the obligation also involves real property, intangible tax is also due in addition to the documentary stamps.
Intangible tax is calculated at 2 mills or .002 per each $1 consideration. The consideration is not rounded up and is calculated to the penny.
Visit the Department of Revenue's web site for more information on documentary stamp and intangible taxes. Specifically, the DOR web pages are http://dor.myflorida.com/dor/ and http://dor.myflorida.com/dor/taxes/doc_stamp.html.
Questions regarding penalties and interest should be directed to the Florida Department of Revenue. The Division of Taxpayer Services of the Florida Department of Revenue is ready to assist you in understanding and responding to questions you may have about these rules. For assistance, you may call 800-352-3671.
For the hearing and/or speech impaired, the TDD number is 800-367-8331 or 850-922-1115.
Recording Fees/Service Charges per Document
Effective July 1, 2008
1st page or fraction $ 10.00 Each additional page or fraction $ 8.50 Copy per page $ 1.00 Certification per document $ 2.00 ABSTRACT FEE: (per document) 1st land description $ 0.60 2nd land description $ 0.60 Each land description after the first two $ 0.20 SEARCH FEE: (per document) $2.00 This fee is due when only a book & page is given and the land is not described in the document. The abstract fee is also due when there is a search fee. INDEX FEE: (per document) Count all names listed as 1st & 2nd parties. For each name over 4 allow $1.00 additional. This includes names listed as successor by merger, aka, fka, nka, dba, etc… STATE DOCUMENTARY STAMPS are required on all Deeds: $ .70 for each $ 100.00 or fraction. Corrective deeds or no consideration deeds require a $ .70 stamp. STATE DOCUMENTARY STAMPS are required on all obligations to pay money and all Assumptions of Mortgages.
The fee is $ .35 for each $100.00 or fraction.INTANGIBLE TAX is required on obligations to pay money involving real estate.
The rate is .002 for each $1.00 consideration. State Documentary Stamps are required as well as Intangible Tax on any Agreement for Deed or Contract for Deed. The base is the amount of the agreement less any down payment paid. The remainder is figured just like a mortgage.EXAMPLES:
CONVEYANCE:
1 page 1 legal $ 10.00 1 Abstract fee $ 0.60 Minimum Stamp $ 0.70 ====== Total $ 11.30 ASSIGNMENT:
2 page 1 $18.50 1 Abstract Fee $ 0.60 1 Search Fee
(Land description
not on document)$ 2.00 ====== Total $ 21.10
Departments within Legal Record Services:
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